Virtual Meeting Request Form

Please, fill in the form in order to request the reservation of a virtual meeting room for your event.

Requester First Name and Family Name Requester First Name and Family Name First Last
The Requester will be assigned the privileges of meeting administrator (host)
Requester Email
Requester Phone

tenocode or other reachable number
Event type

Event type Meeting Workshop Conference Other Other
Event Title
Platform
Number of participants
Event Starting Date Event Starting Date / DD / MM YYYY
Event Ending Date Event Ending Date / DD / MM YYYY
Event Starting Time Event Starting Time : HH MM

starting and ending time will be considered valid for all the duration of the event. For any time change, please, contact the secretariat (or use the text area below).
Event Ending Time Event Ending Time : HH MM
Any additional information/request
Meeting Settings

Options are set on “yes”; the requester can ask to change them or can change them during the meeting.
1. NO beep tone on entry and exit

1. NO beep tone on entry and exit yes no
2. Attendees are muted when they join the meeting

2. Attendees are muted when they join the meeting yes no
3. Attendees are allowed to unmute themselves

3. Attendees are allowed to unmute themselves yes no
4. Guests can join the meeting until it is unlocked, without host admission

4. Guests can join the meeting until it is unlocked, without host admission yes no
5. Attendees are allowed to share their content.

5. Attendees are allowed to share their content. yes no
6. Attendees are NOT allowed to control application, web browser or desktop remotely and they cannot annotate on the screen

6. Attendees are NOT allowed to control application, web browser or desktop remotely and they cannot annotate on the screen yes no
7. Attendees can view the participant list and they can chat in private with host, presenter and other participants

7. Attendees can view the participant list and they can chat in private with host, presenter and other participants yes no
8. Public chat is available to attendees

8. Public chat is available to attendees yes no
Notes

The Secretariat will open as administrator (host) the virtual meeting room 15 minutes before the indicated event starting time.

The Requester should connect at least 10 minutes before the event starting time, in order to receive the privileges of host and be able to manage the meeting, i.e.:
- add/remove participants;
- mute/unmute participants;
- lock/unlock the meeting;
- record the meeting (in cloud or on the host computer);
- define the presenter;
- transfer the host privileges to another participant;
- end the meeting (the meeting will remain open until the host is connected).
- change other meeting options.

Please note that, if the Requester or any other participant will not connect within 10 minutes after the official starting time, the meeting connection maintenance will not be guaranteed. It is the Requester responsibility to indicate alternative hosts in case of multi-day events.

Virtual Meeting Request Form

Virtual Meeting Request Form

Meeting Settings

Notes